General Rules and Regulations

The Association of Rotational Molders (ARM) and its authorized representatives are hereafter referred to as Show Management.

All exhibits shall serve the interest of the members of ARM and the rotational molding industry and should be operated in a way that will not detract from other exhibits or from the exposition.

1. Who May Exhibit

ARM reserves the right to determine eligibility of any applicant as an Exhibitor or of any product proposed for exhibition, up to and including the dates of the exposition. ARM may, in its sole discretion, determine that certain organizations are ineligible to exhibit due to the objectionable nature of their products, services or special interest. Outstanding ARM accounts must be paid in full before any company shall be allowed to exhibit.

In the event of such restriction or eviction, ARM is not liable for any refund of exhibit fees, or any other exhibit-related expense.

2. Cancellation or Failure to Occupy Space

There will be no refunds for cancellations made after acceptance of the form for exhibit space. If booth space is not occupied one hour prior to the exhibit opening, Show Management shall have the right to use such space as necessary to eliminate empty spaces in the exhibit hall.

3. Exposition

If Show Management should be prevented from holding the exposition by reason of any cause beyond its control (such as but no limited to, damage to building, riots, terrorism, labor disputes, acts of government, or acts of God), or if it cannot permit the exhibitor to occupy the space due to causes beyond its control, then ARM has the right to cancel the exposition with no further liability to the exhibitor other than the refund of space rental fee less proportionate share of exposition expenses.

Included with each paid 10′ x 10′ booth space:

• Pipe and drape
• Aisle carpet
• One 7″ x 44″ identification sign

A specially priced optional package is available from your decorator that includes one 6′ white skirted table, two chairs, and one wastebasket.

4. Use of Space

• Displays must be limited to items, which can be accommodated within your booth area. Interference with the light and space of other exhibitors is prohibited. Display rules will be defined in the Exhibitor Manual.
• Exhibit areas must be staffed during exhibit hours by persons who are prepared to effectively explain all products and services on display.
• Each exhibitor must wear the official exhibitor’s identification badge provided by ARM
• Only personnel directly employed by the exhibiting company are permitted to participate (staff the booth). Manufacturer’s representatives, hired by contract to sell and promote the exhibitor’s products, will be considered direct employees for the purpose of this show. Primary representatives of the exhibiting company shall ensure that these persons, while working in the booth, will promote the exhibiting company’s products only, even though they may be licensed to sell other companies’ products.
• Exhibiting rotational molders (which may also engage in other competing manufacturing processes) must limit their booth displays and promotional efforts to their rotational molding products. Only rotationally molded samples and products will be allowed in molder member’s booths.
• No grinders may be operational.
• No CNC router machines will be allowed to cut or trim actual parts. However, they may be put in motion to trace pre-cut parts.
• Rotational molding machines may be run in dry cycles only. No machinery may apply heat nor perform any action that requires venting.
• Audio-visual equipment may be used so long as it does not interfere with other exhibits.
• It is understood that no rooms, suites, or other space in the conference hotel will be used for exhibit purposes or workshops. Social affairs of all kinds must be scheduled not to conflict with ARM-sponsored program events.
• All solicitation, demonstration, or other promotional activities must be confined to the limits of the exhibit space.
• No exhibitors shall assign, sublet, or share their allotted space.
• Exhibitors must show only goods manufactured or dealt with by them in their regular course of business.
• Games, contests, and entertainment will not be allowed in booths.
• The exhibitors shall have the freedom to do with their booth space whatever they choose, so long as it follows the guidelines outlined in this document and does not detract from the other exhibitors or the exposition. ARM determines acceptability and reserves the right to require the immediate withdrawal of any exhibit.

5. Sales

No goods are to be sold for delivery on the floor. Orders may be taken for future delivery.

6. Samples, Souvenirs, and Food Giveaways

Promotional items of a nominal value will be permitted as giveaways. No alcohol giveaways will be permitted.

7. Crate Storage

Removal, storage, and return of empty crates, boxes, etc., will be provided by the general contractor as a part of your drayage fee.

8. Photography and Video Recording

Exhibitor agrees that ARM, including its agents, contractors, and ARM -hired photographers may take photographs of or video record Exhibitor and Exhibitor’s employees, hires, display, products, and services during exhibit hours and at events during Rotoplas. Any photograph(s) or video recording(s) will be (collectively) referred to as the “Photos.” Exhibitor agrees that ARM will have a perpetual, irrevocable license to retain, reproduce, use, alter, display, and distribute the Photos in ARM-related materials or on ARM’s website. Exhibitor further agrees that no compensation will be paid to Exhibitor by ARM with regards to the Photos. Notwithstanding the foregoing, photography by other exhibitors or attendees will be allowed in the trade show only upon permission of the exhibitors or individuals in charge of the exhibit space being photographed.

9. OSHA Operating Machinery and General Sound Level Regulations

Exhibitors displaying operating machinery must operate such machinery in a manner in which excessive noise levels are not generated. Noise levels which are objectionable to adjoining booths will not be permitted. OSHA operating rules must be followed.

Exhibitors, or their agents, must not injure or deface the walls, floors, or carpet of the building. Exhibitors with equipment must protect the carpet. When such damage appears, the exhibitor is liable to the owner of the property so damaged. All materials used in decoration must be flameproof. Electrical wiring must conform with the National Electric Code Safety Rules. Combustible materials or explosives are not permitted in the exhibit area unless approval with necessary precautions and safety has been given prior to the exposition.

10. Liability

Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend, and save Association of Rotational Molders, the Village of Rosemont, the Donald E. Stephens Convention Center and their employees and agents harmless against all claims, losses, and damages to persons or property, government charges or fines and attorneys’ fees arising out of or caused by exhibitor’s installation, removal, maintenance, occupancy, or use of exposition premises or a part thereof, excluding any such liability caused by the sole negligence of the Association of Rotational Molders, the Village of Rosemont, the Donald E. Stephens Convention Center and their employees and agents. In addition, exhibitor acknowledges that the Association of Rotational Molders does not maintain insurance covering exhibitor’s property and that it is the sole responsibility of exhibitor to obtain business interruption and property damage insurance covering such losses by exhibitor. Exhibitor acknowledges and agrees that it shall be solely responsible for obtaining any licenses, permits, etc. which may be required for it to broadcast, perform or display any copyrighted materials including, but not limited to, music, video, and software. Exhibitor shall indemnify, defend and hold ARM, its directors, officers, agents, and representatives harmless from and against any and all claims and expenses, including attorney’s fees and costs, arising out of or related to Exhibitor’s breach of this provision.

11. Security

Exhibitors should take all steps which they deem advisable to protect merchandise or equipment which they have on display. Please be certain that all small display and personal items are secure before leaving the display, even temporarily. Neither ARM, the Village of Rosemont, the Donald E. Stephens Convention Center nor its agents or employees are liable to any exhibitor for the loss or damage of property. The exhibit facility is a public building. Exhibitors are cautioned to assure the safety of valuable items when they are not in attendance of their exhibitor booths and to exercise caution during the exhibit hours.

12. Insurance

Exhibitors must carry insurance coverage against damage or loss and public liability insurance against injury to the person and property of others and worker’s compensation. Exhibit materials should be covered from the time they are shipped through movein, exhibit dates, move-out, and until all materials have been received at the point of origin. The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of injury or damage to exhibitor’s display, equipment, and other property brought upon the premises of the Convention Center and shall indemnify and hold harmless ARM, the Village of Rosemont, and the Donald E. Stephens Convention Center from any and all such abuses, damages, and claims.

13. Compliance

The exhibitor agrees to abide by and comply with the rules and regulations including any amendments that ARM may make. Exhibitor further assumes all responsibility for compliance with all pertinent laws, ordinances, regulations, codes of duly authorized local, state, and federal governing bodies concerning fire, safety, and health as well as the rules and regulations of the operators of and/or owners of the property where the exposition is held.

14. Non-Endorsement

The exhibiting of services, products, or equipment at Rotoplas does not constitute an endorsement by ARM, its members, or other ARM sponsors or participants of such services, products, or equipment. Exhibitor is not permitted to represent in any manner that its goods or services have been endorsed by ARM, its members, or other ARM sponsors or participants.

15. Failure to Comply

Show Management reserves the right without notice and with no liability whatsoever for damage or loss, for inconvenience, or business interference, to close down, dismantle, dispose of, store or clear away from the premises, or to order such work to be done at the expense of the Exhibitor, any exhibit booth display material, goods, property, or merchandise of any exhibitor who fails to comply with any portion of these Rules and Regulations. Should any Exhibitor fail to dismantle its display and/or remove its products and/or services within the terms of these Rules and Regulations, Show Management may remove the exhibit display booth products and/or services, at Exhibitor’s expense, without liability on the part of Show Management or the Convention Center.